DIGITAL DOWNFALLFrom STORAGE Magazine
Vol 6, Issue 3 - April 2006 A newly-unveiled report reveals that less than 20% of UK organisations surveyed have a strategy in place to deal with the risk of loss or degradation to their digital resources - despite a very high level of awareness of the risks and potential economic penalties. With the release today of the report, 'Mind the gap: assessing digital preservation needs in the UK', the Digital Preservation Coalition (DPC) aims to help government, public institutions and private companies turn high awareness into concerted action. The survey reveals that the loss of digital data is commonplace - it is seen
as an inevitable hazard by some - with more than 70% of respondents saying data
In 52% of the organisations surveyed, there was management commitment to
digital preservation - but only 18% had a strategy in place. It is an odd
situation, considering that, prior to the survey, a number of high-profile cases
had helped raise awareness of the risks of digital data loss. In a recent
judgement in the US, Morgan Stanley had more than $1 billion awarded against the
company as a result of its failure to preserve and hand over documents required
by the courts. The Securities and Exchange Commission in the US is also looking
at fining the same bank more than $10 million - specifically for failing to
preserve email documents. The BBC's 1986 Domesday project is another example of the unique fragility of
digital material. Designed to capture a picture of Britain in 1986, the
collection of photographs, maps and statistical information was recorded onto
30cm laserdiscs. However, less than 20 years on, the laserdiscs and player are
obsolete. The date was only rescued, thanks to a surviving laserdisc player and
more than a year's effort by specialist teams. "Gone are the days when archives were dusty places that could be forgotten until they were needed, says Lynne Brindley, chair of the Digital Preservation Coalition. "The digital revolution means all of us - organisations and individuals - must regularly review and update resources to ensure they remain accessible. Updating need not be expensive, but the report is a wake-up call to each one of us to ensure proper and continuing attention to our digital records." Dr Peter Townsend, commercial director of Tessella, adds: "It is critically important that organisations create long-term, pro-active information management plans, and allocate adequate budget and resource to implementing practical solutions." Dr Robert Sharpe of Tessella, comments further: "Organisations that create large volumes of digital information need to recognise the benefits of retaining long-term information in digital form, so that these can be balanced against the costs of active preservation." ST A pdf version of the report is now available from:
http://www.dpconline.org/docs/reports/uknamindthegap.pdf |
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